On signing of the contract, exhibitor is liable to pay minimum 30% of the agreed amount as advance money to recognize the contract. Any payment received for the undemeath contract will not be adjusted against any products/services of Future Communications Events and Exhibition Pvt. Ltd. stable.It is sole responsibility of the exhibitor to make full and final payment 30 days before the exhibition date, failing which the Exhibitor will not be entitled to receive the necessary documents/permissions required for allocation of stalls /transit of goods.
Applications which are incomplete or not accompanied by appropriate remittance, enclosures will not be considered.Organiser in his role and absolute discretion may deny participation to any applicant without assigning any reason thereto. The advance amount paid with the applicant will be refunded if the applications are rejected by the organizer. However cancellation/space reduction/withdrawal of application by exhibitor would be subject to cancellation charges which shall not exceed the amount paid by him. The organizer shall be authorized to cancel admission if this was based on incorrect criteria of information or if an exhibitor no longer satisfies the criteria for admission.Organizer reserves the right to reallocate space, change the layout, add or delete corridors in space plans which may affect the orientation of some exhibitors. The organizer's decision shall be final and binding and Exhibitor hereby agree to abide by the same.Theorganiser also reserve the rights to turn down applications for the participation or even deny participation to exhibitors already confirmed, as its sole discretion without assigning any reason therto. The booking of stall/bare space is liable to be cancelled if full payment is not received by the above date. In case of booking is cancelled by the exhibitor booking amount paid shall stand forefieted. The exhibitor is not allowed to organize concurrent show during exhibition's-participation is prohibited. The organizer will do their best to ensure supply of quality products/services by authorized contractors, but shall in no circumstances be responsible if such services cease to exist due to unavoidable circumstances.Prefabricated stall height is 2.5 mtrs(approx..8 feets)for raw space(fabricated stall). Exhibitor has to maintain the 2.5mtr height, using the extra height is permissible only with the written approval from the organizing committee only. Size clustering or crowding of exhibits in the stands shall not be allowed. Overall 33% of stand space must be left free for movement of visitors.Use of loud speakers, musical instruments etc. in the stand is forbidden. Video/animation films on exhibited products may however be screened within the stands, provided the sound level is kept low to avoid disturbance to others. Information headphones are allowed to provided these are set up inside the stand at least 1 mtr away from aisles. Exhibitors should not take support of any permanent structure in exhibition hall for decoration.
Every exhibitor will have to submit their drawing and scale mock-up, complete with details of exhibits,electricity,telephone and other installation and elevation in four copies for approval of the organizer 60 days before the date of exhibition. Exhibitors who do not comply with the time schedule of submitting the stall design will have to pay a liquidated damage of rs. 1000 for each day of default.
The retail and sale are not allowed during the exhibitions. However negotiations for sale may be conducted. Removal of any exhibit during the exhibition period is also prohibited.
Customs and import services for handling, clearing and forwarding would be available at the exhibition grounds at extra cost. The organizer would appoint clearing and forwarding agent for exhibition who would assist in handelling and completing customs formalities. If required exhibitors would be required to contact them directly for such assistance. Movement of exhibits in the exhibition grounds by agencies other than the official clearing and forwarding agent id prohibited. Organizer is not responsible for any damage loss caused by freight forwarding agency.
It is compulsory to complete the exhibits and decoration work before 9 pm one day prior to exhibition starting day. Stands will be dismantled only after closure of the exhibition. No exhibitor will be allowed to vacant their stall before the closing time on the last date. Dismentalling and restoration of the flooring must be complete not later than the last day of exhibition by 11pm. Thereafter organizer shall be at liberty to remove and store goods until claimed by the exhibitor. All costs of removal, storage and risk of theft, loss or damages shall be borne by exhibitors.
Cost of damages/losses caused to the fabricated stands and accessories provided with such stand,or to the exhibition halls, fixtures and fitting of the hall due to lapses on the exhibitors part would be borne by the exhibitors themselves.Organisers would have the full authority to decide the cost of damages and enforcement of the rules as deemed fit towards recovery of such damages,cost of which should be paid by the exhibitors before leaving the exhibitions premises.The organizer will have a lien on the materials supplied by the Exhibitor to the exhibition Venue for the any amount payable by the exhibitor to the organizer and shall be entitled to retain the same until the amount is paid in full. This is without prejudice to the right of the organizer to take separate legal action for recovery of such amount.
Against all ascertainable risks from transportation to display and removal should be done by the exhibitors at their cost.Organisers will no way be responsible for any loss,injury or damage under any circumstances.Participants will ensure their exhibits against loss, damage,theft or any cause whatsoever. They will also ensure third party insurance cover for the total duration.Organiser wil make general security arrangements. However participant will be responsible for the security of the exhibits and the stall. This would however not cover the insurance of the individual stalls,exhibits or any othermaterials in the stands.Exhibitors are advised to insure their exhibits separately. Third party insurance accident,insurance of exhibitors personal handelling damage insurance etc will be the responsibility of exhibitors.
The organizer will appoint general security for the exhibition period.No person will be allowed to stay after the exhibition hours.Appointed security will take charge only after the official start of the exhibition, during the course possession and evacuation, organizer is not responsible for the loss & theft of any article,material of display. Organisers shall not be liable in any form for any loss or damage to the exhibitors'property at the exhibition site or injury or death to their personal and visitors.Exhibitors hereby agree to refrain from making any claim on the organisers and indemnify claims if any by third party arising out of exhibitors conduct.
Organisers will arrange for the general conservancy of the aisels within the exhibition halls,public places etc.Exhibitors are responsible for the cleanliness of their stands for which they may hire conservancy staff at their own cost from the approved agencies only.Refuse generated from the stands could be placed in bins on adjoining sisals which will be suitable disposed off by the organisers conservancy staff. Organisers will have the right to decide on the fulfillment of the above guidelines and the authority to demand removal/change of anything that is not according to these guidelines.Decision of the organisers in this regards will be final and binding. Exhibitors hereby confirm and declare and agree that it has read and understood to exhibitors manual incuding the rules and regulations specified therin and hereby undertake to adhare to the same. Exhibitors also hereby confirm and agree that it shall abide by any other rules and regulations as may be framed/specified by the organizer.